COVID Information for Employees (Updated August 2022)
Employees should follow the guidance below when required to isolate (if you've tested positive) related to COVID-19. The Suffolk County Department of Health Services provides guidance on the requirements here.
Attendance Reporting
Contact your direct supervisor and/or building principal immediately and enter your initial absence into Frontline to secure coverage if applicable. Contact Lynn Clifford (certified staff) for assistance entering an absence of more than 5 days. Non-certified staff that are not familiar with the Frontline system should contact their direct supervisor.
NYS Paid Leave Forms
Review the August 2022 COVID Updates memo (here) for additional information, the NYS Paid Leave form is linked here. Complete and return as noted within 14 days only if you are applying for the NYS Paid Leave. Submissions that are not timely or are missing required documents will not be processed. Your initial absences will be charged against your sick leave (if applicable) and the time will be replaced upon timely submission and approval of the NYS Paid Leave information. At-home tests are no longer acceptable for the NYS Paid COVID Leave. Employees must have a laboratory confirmed test result.
Completed forms should be returned within 14 days to: Jennifer Murray
At-Home Test Reporting
Be sure to report a positive test result to the Suffolk County Department of Health Services on their reporting portal by clicking here.
Wishing you and your family well.
Fingerprinting Information
Fingerprinting for employment clearance completed through MorphoTrust. As a reminder, costs associated with fingerprinting are the responsibility of the employee and clearance must be received prior to beginning employment.
| DCJS |
$75.00 |
| FBI |
$13.25 |
| Morpho Trust Fee |
$13.50 |
| Total |
$101.75 |
Book an Appointment (IDENTOGO)
Additional Information
Global Compliance Network Training (GCN)
Employees should follow the directions below to set up and/or log into their GCN account.
Access GCN Here
Policies Against Workplace Discrimination and Harassment
Complaints or reports of workplace sexual harassment (including sexual orientation, gender identity and the status of being transgender) should be reported in accordance with Board Policy #0110.1, Policy Against Workplace Sexual Harassment (a copy of this policy is available at here).
Complaints or reports of workplace discrimination or harassment based upon any characteristic or status protected by applicable law other than sexual harassment (including sexual orientation, gender identity and the status of being transgender) should be reported in accordance with Board Policy #0110, Policy Against Workplace Discrimination and Harassment (a copy of this policy is available at here).
As referenced in Board Policy # 0110.1, Policy Against Workplace Sexual Harassment, the name and contact information for the District’s “Title IX Compliance Officers” are as follows:
Neil Katz
Assistant Superintendent for Personnel
26 New York Avenue
Smithtown, NY 11787
631-382-2165
Daniel Helmes
Assistant Superintendent for Pupil Personnel Services
26 New York Avenue
Smithtown, NY 11787
631-382-2029
As referenced in Board Policy #0110, Policy Against Workplace Discrimination and Harassment, the name and contact information for the District’s “Compliance Officer” is as follows:
Neil Katz
Assistant Superintendent for Personnel
26 New York Avenue
Smithtown, NY 11787
631-382-2165
Notice of Non-Discrimination
Retirement Information
NYS Teachers' Retirement System
NYS Teachers' Retirement System Forms
NYS Teachers' Retirement System Membership Handbook
NYS Employees' Retirement System
NYS Employees' Retirement System Forms
Staff - Non-Certified Personnel
NON-CERTIFIED PERSONNEL STAFF (631) 382-2170
Marie Cotrone
631-382-2173
Attendance Processing
Canvass Information Job Postings
Civil Service Information
Clerical Sub Coverage
Conference Requests
Duty Statement Creation
Employee Contact Information Updates
Denise Greco
631-382-2171
Classified Staff BOE Agenda Preparation
Family Medical Leave Act (FMLA) Preparation
Leave of Absence Requests
Retirement (ERS) System Information (by appointment)
Seniority Calculations
Staff Evaluation & Status Report Information
Timecard Processing: Facilities Employees, PT Nurses, Sub Custodians
Workers' Compensation
Jennifer Murray
631-382-2162
Bereavement Notices-Non Certified Staff
Non-Certified Employee Evaluations
GCN Training Account Creation & Maintenance
Timecard Processing: Security Guards
New Hire Intake Processing & Paperwork
Non-Certified Job Postings & Response Information OLAS
Non-Certified Bereavement Information
COVID-19 NYS Paid Leave- Assisting and Processing for Non-Certified Staff
Kris Reilly
Kreilly@smithtown.k12.ny.us
631-382-2172
Attendance Forms-Facilities
Attendance Forms for all non-certified employees
AESOP/Frontline - Campus Users/New Hires
BOE release/post
Employment Verifications
NYA Sign in sheets
Records Management
RN License Tracking
Taylor Law Compliance
TEACH Maintenance
Time card checkoff list/time card sorting
I-9 Maintenance
Staff - Certified Personnel
CERTIFIED PERSONNEL STAFF 631-382-2165
Lynn Clifford
631-382-2167
Absence Management (Aesop)
Attendance Recording
Cafeteria Duty Claim Forms
Employment Verification-Sub Teachers
Retirement (TRS) System Processing
Substitute Time Card Processing
Substitute Teacher Coverage
Substitute Teacher Intake
Andrea Mongelli
631-382-2167
Certification Information
Employment Verification Intake Paperwork
Mentoring Verification
Retirement (TRS) System Processing
Salary Movement
TEACH
Transcript Processing
Sheila D'Ambrosio
631-382-2163
Data Verification
Employee Evaluation Management (Oasys) Support
Preferred Eligibility Lists
Professional Learning Management (MLP) Support
Seniority Calculations
Staffing Assignment Changes
Staffing Directory
Staffing Information
Tenure Tracking
Carolyn Doria
631-382-2166
Attendance Calendar
BOE Personnel Agenda Preparation
Certified Employment Postings
Contract Maintenance
Family Medical Leave Act (FMLA) Information
Leave of Absence Tracking
Sick Bank Management (STA)
Donna Dabrowski
631-382-2168
Departmental Purchase Order
Interview Scheduling
Office Level Correspondence
Scheduling & Meeting Coordination
Student Teacher & Observer Coordination
Jennifer Murray
631-382-2162
Bereavement Notices-Certified Staff
GCN Training Account Creation & Maintenance
COVID-19 NYS Paid Leave-Assisting and Processing Paperwork for STA Employees